To:          All members of the ESC Board 

CC:         All members of the ESC Executive Committee


Date:      Friday 15 November 2002 

Re.:         Change of venue of the 8th ESC Congress in 2004


Dear friends,


Further to the organisation of the 8th ESC Congress in 2004 in the Birmingham International Conference Centre, the ESC Executives revised the budget related to this venue. It appeared that the Birmingham venue is an expensive location, the cost for the congress venue only being almost double in comparison with the three previous congresses.


The ESC Executives agreed to consider switching the location of the 8th ESC Congress to another venue in the UK and requested the ESC Central Office to undertake a comparative study over 3 other possible locations in the UK. The Edinburgh International Conference Centre (Scotland), the Scottish Exhibition and Conference Centre (Glasgow, Scotland) and the Manchester International Conference Centre/G-Mex (England) were studied.  


The Edinburgh International Conference Centre (Scotland) came out as the best alternative to Birmingham. The capacity of the venue rooms is comparable, flights to Edinburgh are mostly via London/Glasgow but also via direct connections and hotel capacity is more then sufficient. Most important was that the Edinburgh International Conference Centre turned out to be more than 90.000 euro less expensive compared to the Birmingham venue, even with an additional built-up day included.


Besides the practicalities of a congress venue, the financial impact of the congress is very important as for our Society, as well as for most other medical societies, a congress is the only one source of income. Congress profits enable the ESC to continue with several traditional activities (non-profit seminars every other year, free journal subscription for all members, web-site, central office, professional accountancy etc.). It should be said that a substantial profit for the Society was obtained in the past by the congress in Ljubljana, where there were only 850 registered participants. With the high cost of the Birmingham congress venue, the zero profit level would need approximately 1300 participants.


The only reason for changing venues is a serious economical concern. By means of this letter I'm happy to inform you that the members of the ESC Executive Committee reached consensus in changing the venue from Birmingham to Edinburgh. Important to know is that the relocation will not affect the engagement and the collaboration with the Local Organising Committee.


The ESC Executive Committee would like to welcome your possible comments regarding this issue not later than next Wednesday 20 November 2002. You can e-mail your comments to the ESC Central Office who will forward them to me ([email protected])

With best personal wishes, 


S.O. Skouby, President of the European Society of Contraception